Party Tips

Here are some tips to help you navigate planning your party. You may also want to check our links page and Pinterest site for craft ideas to do with the kids.

 

1. Start planning your party about two to four months before if you plan on having entertainment.  Some entertainers get booked up early while others can squeeze you in on short notice. 

 

2. A good rule of thumb on inviting kids is about 2-3 times the child's age, so for a 4 year old, invite 8-12 children.  Most parties for children ages 3-7 last 2 hours.

3. Go over the general schedule before the party starts. Generally, during the first half hour, guests are arriving and children play.  After this initial period is a good time to schedule the entertainment; food and gifts then follow.  

 

4. A few days before the party, confirm that your entertainer is coming (some will call you).  

 

5. Treat your entertainment with respect. On the day of the party, be sure to provide parking for your entertainers.  When they arrive, go over what you expect and where they should set up.   If they have equipment to bring in, offer to help.  Offer them a drink (water or soda).  Offering food is nice, but don't be surprised or offended if they pass.  Many have a policy to not eat at parties.  Ask them if pictures are allowed, and if there are any special times during the show that offer great picture opportunities. 

 

6. While the entertainment is going on, remember this is for the children.  If there are adults in the room that would rather talk and socialize, politely ask them to talk softly or go to another room (for Under the Sea, adults are welcome to ask questions and participate!!). 

 

7. Once the show is over, know where the kids are going next (if entertainment included animals, have them wash their hands).  Offer to help carry stuff out.  Realize that some entertainers have other programs following yours and may be on a tight schedule.  If you enjoyed the show, consider a cash tip!

andrew@touchthesea.org          (703) 464-4763          Glen Echo Park Aquarium